Job Postings :
City of Lowell
Job Description
Office of the City Clerk
Please Post ~ September 19, 2011
Deadline ~ October 21, 2011
City Clerk
Office of the City Clerk
Job Title: City Clerk
Department: Office of the City Clerk
Reports To: City Council
Salary: $68,360 (min) to $80,354.70 (max) annually
FLSA Status: Non-Exempt
Summary:
Directs all activities necessary to receive, index, record and safeguard all City records and documents not specifically maintained by other departments; is responsible for advertising of various public notices, and the receipt of applications for the issuance of various licenses, serves as Clerk to the City Council. Perform other work as specifically assigned by the City Council. Must work with the framework of Charter and City Ordinances. Supervises clerical employees in office of City Clerk.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Include the following; other duties may be assigned.
· Supervises the receipt, index, filing and safeguarding of legal forms, documents, maps, vital statistics and similar papers required by law and ordinances to be made of record in the office of the City Clerk.
· Assists the public and their representatives and County and State personnel by providing information available from office records and assisting in the interpretation of certain applicable laws and ordinances.
· Supervises the distribution of license application forms, the receipt of applications and fees.
· Responsible for maintaining all board appointments as well as special acts and ordinances adopted by the City, and periodically updating the City’s Charter.
· Supervises the granting of licenses and permits.
· Maintains records of all licenses and fees not specifically under the jurisdiction of other City government units.
· Serves as Clerk of the City Council preparing agenda; Records, distributes, and maintains records of actions of the Council.
· Serves as Justice of the Peace.
· Supervises the preparation of advertising and the advertising of such matters as public hearings on petitions and license applications.
· Supervises the preparation for and publication of various reports, papers and documents ordered by the City Council.
· Waits on public furnishing information relative to functions, procedures and requirements of the City Clerk’s office.
· Attends City Council meetings and meetings of its subcommittees, as well as any special meetings.
QUALIFICATIONS:
Considerable experience in City government in a responsible capacity and completion of a standard high school course and preferably college graduation with courses in public administration; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities. Thorough knowledge of the organization and functions of City government; thorough knowledge of State and local statutes pertaining to Council proceedings; ability to write clear and accurate reports on complex subjects. Basic computer skills. Ability to secure the cooperation of others in difficult work situations; good judgement.
LANGUAGE SKILLS:
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from school administrators, students, regulatory agencies, and the general public.
MATHEMATICAL SKILLS:
Ability to calculate figures and amounts such as proportions, percentages, and volume. Ability to reconcile cash receipts and balance ledgers.
REASONING ABILITY:
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, stand and reach record books from high shelving on ladders. The employee frequently is required to use hands to finger, handle, or feel objects, tools, or controls and reach with hands and arms. The employee is required to talk or hear.
The employee must lift and/or move up to 20 pounds. Specific vision abilities required by this job include the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
The City of Lowell is a smoke and drug free employer and requires a physical with drug screen and
CORI, post offer. EOE/AA/504 Employer
Qualified individuals send resume and/or application to the Human Relations Office, Room 19 City Hall, Lowell, MA 01852; fax to (978) 446-7102 or email to: Cityjobs@lowellma.gov : Deadline – Position October 21, 2011.
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